How we work
We’re matchmakers who pair your office space with the ideal tenant
From empty space to full office in 4 simple steps
Become a partner and use the OH Toolkit to prepare, photograph and price your space
High profile advertising and powerful marketing propel your office space to the top of the search
We coordinate qualified tenants to tour your space and we keep you in the loop every step of the way
Our strong negotiations and great relationships produce a deal that works for everyone
How we work for office owners
It’s easy, secure and fast to list office space with Office Hub and we are on hand to help every step of the way. Our contact team is dedicated to assisting you with whatever you need and we offer complete transparency with a one-of-a-kind workspace portal called WALTA. List office space with us for more control, feedback and enquiries than you’ve ever had from any other office listing partner.
Step 1. Prepping your office space
Whatever sort of office space you have, all it takes is to get in touch with us and we’ll help formulate the most effective plan as we list office space for you on our marketplace. You may already know what you want to charge and what sort of tenants you’re looking for, but if not, our expert advice can help you understand the market and competitively price and list office space. We’ll also sign you up to WALTA, our unique online portal which allows you to personally list office space and update your pricing and availability in realtime. WALTA is your new best friend and it’s how we keep you informed every step of the way with feedback and deal updates – it’s the first tech of its kind in the industry and gives you unparalleled control and transparency over your listings.
Step 2. Advertising and generating enquiries
Your top quality office listings are made live on Office Hub and pushed out to key commercial property portals to generate a greater reach and more enquiries than any other agent in the industry. You’ll receive enquiries on your space and we also receive hundreds of generic enquiries each week requesting recommendations for suitable office space, which gives us the opportunity to put your space in front of even more searching tenants. We book more than 75 per cent of all enquiries onto tours so you can rest easy knowing we’re doing all the legwork to find you a new tenant faster.
Step 3. Booking tours and getting feedback
Our aim is to get people to tour your workspace as this is the best way for them to understand your office space. If we book a tour you’ll be notified by email and in WALTA – we let you host your tours to make sure you’ll be a great fit together. We’ll provide you with a detailed info pack about the tenant and their requirements so you’ll be fully informed going into the casual 20-minute tour. If you need any help or advice, we’re always on hand to help, and we catch up with the prospective tenant after the tour to get their feedback and help close the deal. Every time we communicate with a prospective tenant, we update WALTA so you’re informed every step of the way – we share your aim of filling your office space.
Step 4. Making a deal
Through the process of helping the tenant find an ideal office space, we develop a close relationship and thorough understanding of their needs – this puts us in a good position to help make a deal that will work for them. We work between you and the tenant to reach an agreement that suits both of you – this might be the time we ask you to consider incentives, deals or add-ons to sweeten the deal. When we close the deal, we send out an online agreement for both you and the tenant to sign then we ordinarily receive the one-month bond and one-month upfront rent payment from the tenant through our secure payment system. We take our small fee out of this payment as we only win when you win, then every other monthly rent payment goes straight to you.
Which type of space do you have?
Our approach to finding your ideal tenant varies depending on the type of space you have.
EXTRA OFFICE SPACE
Do you have spare office space with no immediate need to use it? We’ll rent it out until you need it again! Whether it’s a single desk, a private office or an entire floor, we’ll manage the entire process from designing the space, building a marketing campaign, booking the tours and closing the deal. All you need to do is meet and greet your prospective tenants and get ready to see your bottom line grow.
Coworking & serviced
If you have an established shared workspace, we'll target tenants who will love the unique make-up of your space. Our industry-leading site gives you control of your listing and reflects real-time pricing and availability. We’ll qualify all prospective tenants, confirm tour times and offer 360-degree post-tour feedback. We’ll fill your centre, one space at a time!
If you’re a property investor exploring the option of converting your conventional office into a managed workspace, we can help. A managed space is similar to a conventional lease except it comes furnished with internet and electricity, the lease terms are more flexible and you could have a number of smaller tenants instead of just one. It’s a rapidly emerging market given the increased ROI for investors and we’re the experts in building and filling successful managed spaces.
If you have space that is designed for events, pop-ups or something else a little outside the box, we can help occupy your space more often with our online campaigns. Built to drive enquiries, our campaigns will help connect your space with businesses looking for temporary space. Your listings will reflect real-time availability and pricing which is perfect for the fast-moving changes and temporary nature of your space.
Hear from Meet Your Desk about how we’ve been helping them fill their coworking office since 2014.
A different kind of broker
We’re all about tailored service and communication – we pay more attention to detail and always go the extra mile from the moment you reach out to us.
Take a look at our FAQs to find out more about how and why to list office space with us.
Creating a shared space is a simple cost effective process as many of the core items required are generally already in your office space. The must haves however are desks, chairs, wireless internet, electricity as well as shared facilities like a kitchen, meeting rooms and common areas. These items are generally included in the rent paid by the tenant each month making invoicing simple.
Communication is key for how we work at Office Hub. We qualify every prospect over the phone to determine what their workspace DNA is to guarantee they are a perfect fit for your space. The details are then attached in an email to the workspace along with the time and day the tour will take place.
At Office Hub we see ourselves as workspace matchmakers where we introduce each businesses signing up to share space together. We are not into blind dates so we always get the workspace owner to meet, greet and show any prospects around their space.
Our team perform a post tour call with the customer breaking down each space’s offering to narrow down the shortlist to 1-2 workspaces. We report everything back to the workspace owner in an email and online via WALTA (Workspace and lead tracking assistant) our online portal dedicated for the workspace owner.
How can I get an update on where deals are at?
Every workspace owner has an account manager dedicated to them who is there to answer any questions around their space, tours and deal negotiation. We also have WALTA (Workspace and lead tracking assistant) our online portal which is available 24×7 to use where all the prospective tenants details are stored along with our teams unique insight into where they see the deal stage at.
Term of each deal varies depending on the needs of the business searching for an office space. As a guide our average customer generally needs space for 6-12 months however we do offer solutions anything from a day to several years.
Established workspace owners who are running a managed space like a serviced office generally manage the paperwork and funds transfers directly with the incoming tenant. For private owners of space not configured for this we offer a paperless online license agreement which can be signed on any device 24 x7. We also take care of the funds needed to secure the office space.
Every listing we have shows on Office Hub’s website which is the original and No 1 Shared Space portal to find flexible furnished office space.
In addition to this within Australia, Office Hub is registered licensed commercial agent, which means we can market our workspaces across the top 4 commercial industry portals:
> commercialview.com.au and
We offer the ability to load up the DNA of your space via WALTA our online workspace assistant. Once reviewed by our team we can have your listings live online within an hour ready for the world to see.
Office Hub is the only company in the world offering real time availabilities including pricing on shared and flexible space. As part of your onboarding our team will upload your floor-plan into WALTA so all you need do is tick on the office you want to lease, put a price on it and any incentive needed to drive a deal.
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